SCHEDULING & CASE MANAGEMENT
Healthcare Scheduling Software
Smarter, Stress-Free Appointments
Managing appointments and patient cases doesn’t need to be complicated. With Clinicmaster’s healthcare scheduling and case management software, your team can simplify bookings, streamline care plans, and reduce administrative burden. Everything you need to keep your clinic running smoothly, including self-service scheduling and automated reminders, in one secure platform.
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Core Features of Our Online Scheduling and Case Management Software
Real-Time Calendar Sync
Updates instantly across providers, locations, and devices
Automated Reminders and Follow-Ups
Reduce no-shows and keep patients engaged
Role-Based Access and Permissions
Secure, tailored visibility for staff and clinicians
Integrated Online Payments
Simplify billing at the time of booking
Group and Recurring Appointment Support
Streamline classes, programs, and ongoing treatments
Comprehensive Patient Profiles
Centralized history, treatment plans, and outcome tracking
How Our Case Management Software Works
Scheduling is just the start. Clinicmaster’s case management feature ensures that every patient receives care that is organized, personalized, and outcome-driven.
Self-Booking Online, in Portal, or at the Front Desk
Patients can book independently, while reception staff manage complex requests quickly. Everyone sees the same up-to-date schedule.
Automated Appointment Reminders to Reduce No-Shows
Send customizable SMS or email reminders at intervals you choose. Patients confirm or reschedule with a single click, keeping your calendar full.
Seamless Calendar Management Across Locations and Providers
A unified calendar gives visibility across providers, locations, and services. Built-in waitlist tools automatically notify patients when earlier slots open.
Flexible Appointments for Every Need
Offer one-on-one appointments or manage group and family sessions with ease—whether remote or in-person. Centralized scheduling ensures every provider’s calendar stays up to date.
How Our Patient Scheduling Software Works
Clinicmaster’s patient scheduling software removes the stress from appointment management. Instead of endless calls and manual tracking, staff and patients use one shared system. The result is fewer missed appointments, more efficient workflows, and a better patient experience.
Comprehensive Patient Profiles
Track demographic information, contact details, injury history, and medical background all in one place.
Personalized Treatment Plans and Protocols
Define treatment goals, set measurable milestones, and share care plans directly with patients. Collaborative treatment plans improve engagement and results.
Payer and Insurance Tracking
Simplify funding management by recording coverage details, co-payments, and deductibles. Integrated claim submission ensures smooth reimbursement.
Outcome Monitoring and Reporting
Track vitals, pain levels, and patient feedback over time. Visual dashboards and graphs provide insights into progress, helping refine treatment plans.
Clinicmaster By The Numbers
0
Of your clients will view your text messages
0
Professionals use Clinicmaster’s EMR system
0
Clinicmaster chart entries created every day
0
Medical services billed annually with Clinicmaster
0
Appointments booked every year with Clinicmaster
Problems We Solve
Challenge
Our Solution
Missed appointments hurt revenue
Automated reminders and confirmations
Double-bookings create chaos, while gaps in schedules negatively impact billable hours
Smart scheduling with conflict prevention and notifications for the underutilization of staff
Staff waste time managing calendars
Centralized, automated booking workflows
Limited booking hours frustrate patients
24/7 online booking and payment options
Case information scattered across systems
Unified case profiles and treatment plans
Book and Manage Patient Appointments Without the Hassle
Patients expect convenience, and your staff need structure—Clinicmaster delivers both. With online booking available directly through your website or patient portal, appointments can be scheduled anytime. The platform supports both in-person and virtual visits with full telehealth capabilities, and works seamlessly across desktop, tablet, and mobile.
Schedules align across providers, locations, and services within a single system, giving every clinic the structure it needs to stay organized. Office hours shift effortlessly, blocked time is added in seconds, and availability adjusts instantly as demands change. With a centralized calendar connecting the entire team, double-bookings disappear while built-in safeguards ensure only qualified staff are booked for the right services.
Conflict prevention keeps schedules accurate and efficient, removing the risk of overlap and error. Automated follow-ups ensure patients remain connected to their care, supporting continuity from one visit to the next. Every schedule adapts seamlessly to the needs of both patients and providers.
Key Use Cases
Our reception team needs centralized tools to revent double-bookings.
I want outcome tracking built into case management for better reporting.
We need compliance-ready records that integrate seamlessly into daily operations.
Who Our Scheduling and Case Management Software is For
- Solo practitioners seeking simple, flexible scheduling
- Small to mid-sized practices looking for streamlined scheduling and team coordination
- Multi-location clinics requiring centralized oversight of calendars and cases
- Allied health professionals, including physiotherapists, chiropractors, psychologists, and massage therapists
- Reception teams handling high volumes of patient bookings with ease
- linical directors focused on outcome tracking and compliance-ready records
Integrations and Compatibility
Clinicmaster integrates seamlessly with the rest of your operations:
- Directly integrated with the Clinicmaster patient portal
- Open API for custom scheduling workflows
- Compatible across desktop, tablet, and mobile
Frequently Asked Questions
Yes. Patients can self-book 24/7 through your website or portal.
Absolutely. Each provider’s availability, services, and hours are fully customizable.
Yes. Secure payment integration supports prepayment and deposits at booking.
Smart scheduling rules and real-time availability eliminate conflicts automatically.